Frustrated, frazzled, overwhelmed, stressed, adrift, easily distracted, and scattered. If any or all of these describe how you’re feeling even some of the time, then it may be time for you to re-think or develop for the first time a daily schedule. I know that I recently realized that I was feeling all of these things more times than not. No matter what I was doing, I always felt like I should be doing something else. That’s when I realized that my daily schedule needed an overhaul. 

If you’re in the same boat, this is definitely no way to live. The constant state of stress it creates is incredibly harmful to our physical and mental wellbeing. That’s why we’re taking a look at what exactly a daily schedule is and how planning your day lets you live with a sense of abundance instead of lack. 

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What is a Daily Schedule?

A daily schedule is a detailed plan for your day or week that aligns with the various roles and goals that you have. If one of your goals is to be healthy but you can’t find a minute to exercise, you probably need to adjust the time that you’re devoting to other activities so that your plan for your day does a better job of reflecting your overall goals. 

A daily schedule not only reflects what needs to be done, but when it’s going to be done. The key word there is when. I’m notorious for filling up a “to do list” with everything that my brain spews out and then getting frustrated when I don’t get it all done. The problem with this approach is that on most days, there would be no realistic way to get everything I have on my list done. Having a general plan for when things are going to get done lets me see what is realistic to expect from myself and the time available in my day. 

Why is a Daily Schedule Important?

A daily schedule is important because it allows us to live with a sense of abundance instead of lack when it comes to our time. Letting my unrealistic expectations carry over from day to day fills me with an ever-present sense of lack because I never feel like I have enough time. Jory Mackay writes for RescueTime that “Knowing what you’re meant to be doing (and when) creates a sense of purpose, meaning and focus. It helps you avoid procrastination, stay motivated and properly manage your time.” In other words, it lets you live in abundance or feel like you do have the time that you need to not just get by but to thrive. 

I look at a daily schedule as a budget  for my time. It’s a blueprint that lets me have more control over how I spend my time as opposed to letting the days just slip by with no real meaning or direction. That’s not to say that a hefty “to do list” gives our lives meaning. But it is to say that if we don’t have at least a general plan for our days, we run the risk of not using our time in an efficient or meaningful way for achieving our goals and for successfully filling our various roles.

My schedule also assures me that I am doing what I should be doing for that time. If I’m watching TV at 8pm, I don’t need to feel like I should be doing something else because that’s the time marked as “relax” on my schedule. No guilt, no distraction; nothing but relaxing. 

General Strategies to Help You Create a Daily Schedule

Here are some general strategies to help you create a daily schedule. Please note that I said general because one size definitely does not fit all. At the same time, there’s no sense in feeling like you have to reinvent the wheel because these are tried and true strategies that can serve as a good place to start. 

Sync your weekly and daily schedule with your menstrual cycle

Read In the Flo by Alisa Vitti to find out why and how to do this. Every day is not created equal for women. The sooner you learn to adapt your schedule to your cycle, the happier and more productive you’ll be. 

List the categories of your life into buckets

1. This could include work, self-care, family activities, volunteer work, home projects, relaxation, etc. It’s much easier and effective to do this if you have a clear vision of what your goals and priorities are. That way, you can make sure that your buckets align with those. You’ll notice that I included self-care, time to relax and time with kids or spouse as separate buckets. These are critical areas of your life that deserve a place on your schedule. If you just have them on a “to do list” but don’t have a specific time indicating when you’ll do them, these are the things that are easiest to forgo if you feel like time is getting tight. 
2. Determine whether any of your buckets have to have specific time slots allotted to them every day or at specific regular times during the week and block off those times. 
3. Determine how much time you need for the other buckets and where you can devote time to those. Todoist suggests that it’s best to follow the time blocking method where you have a chunk of time devoted to each bucket. At its most basic, that could look something like this.

*** Be sure and allow time for travel from place to place if necessary for activities or commuting to and from work. 

Determine what your regular wake up and bed time will be

The most important component of determining what your regular wakeup and bed times will be is figuring out how much sleep you need to be at your best. Use that and your list of specific time slot buckets to figure out your usual time for waking up and going to bed. This may change every now and then depending on what you have going on, but for the most part, these should be about the same time every day and night. 

Put all of your buckets into a schedule for the week and see how they fit

Putting all of your buckets into a schedule lets you see how realistic your expectations for each day and week are. If you’re finding that you simply can’t fit it all in, it may be time to re-evaluate your goals and priorities for that specific time in your life. Entrepreneur and Business Coach Jenny Melrose advises ranking tasks on a scale of 1-5 (with 1 being the most important) for how they align with what your goals and vision are. Remember, do not plan to sacrifice sleep to make room for other things. 

Plan out your week every weekend

I try to plan out my week every Sunday afternoon. Since I run my own business, I include both work and personal time because if I’m not intentional about it, work would take over all available time. 

I take my basic time blocked schedule and start fitting in the time specific activities, meetings and appointments that I know I’ll have into the blocks for each priority bucket. If it’s something that doesn’t fit into one of my buckets, I need to think carefully about whether it belongs in my schedule. Then, I go through and fill in the other tasks that I know I need or want to do for the week and fit those into the appropriate buckets. 

While the end result is a detailed plan for the week, I know that I have to allow flexibility for things to come up because they will. That’s just a fact of life. I also have a general idea for where I can move things around if needed. The goal of a daily schedule is not to restrict our lives; it’s to make it more expansive by making sure that we’re doing the things that work toward our vision and goals. 

Revisit Your Daily Schedule Multiple Times a Year

If you find that life feels like it’s getting out of control or that your schedule just isn’t working for you, revisit it. You’ll probably have to do this several times a year with the change in seasons, school and work schedules. Life is not stagnant, and your schedule shouldn’t be either. 

Tools and Resources

• In the Flo by Alisa Vitti
• LifeBook. I can’t recommend this FREE resource by Jon and Missy Butcher highly enough. It is a fantastic tool for figuring out what you want out of what they call the 12 key dimensions of your life and how to achieve it. While they don’t talk specifically about daily schedules, they do talk about how to allot your time and energy to achieving the life you want to live. Afterall, that’s ultimately what a daily schedule is for. 
• The best paper planners. 
• The best planner apps. I love todoist and then use Google Calendar for my master calendar.

The post The Importance of a Daily Schedule appeared first on Peppermint Tea.

Do you want to be healthy? I mean down to your core healthy? If so, I’m here to let you in on a not-so-little secret. Your key to success for a healthy lifestyle doesn’t necessarily start with how many miles you run or walk, how much salad you eat for lunch every day or how many minutes you meditate in the morning. These and many more components all play important roles in a healthy lifestyle, but there’s one thing needed to bring it all together so that you can live your most vibrant and healthy life. Planning.

That’s right, planning. It may not sound very sexy, but it’s where we all have to start and the place we sometimes have to come back to. That can be true even if you have a regular exercise routine in place but still aren’t feeling your best; you eat the healthiest of diets but still don’t have enough energy or you’re a master at mindfulness but can’t quite manage to get movement into your schedule. If any of this is true for you, these tips for achieving a healthy lifestyle will help you come up with a blueprint for the healthiest you possible – and it all starts with planning.

Jessica Martin-Brassington from over at Unprocessed Jess is a health and wellness blogger, health coach and busy mom. She also speaks from experience after having lost herself in trying to be all things to everyone. Fortunately for us, she reclaimed her health, found herself and her voice and is now helping other women find the healthiest versions of themselves.

She says, “whole health is way more than the food on your plate and looking great naked (even though it helps). It’s so much more than that. It’s addressing all the areas of our life – physical, our relationships, our work life purpose and our spirituality – because they’re all connected, and they affect the other in a negative or positive way.” I call this Integrated Living, she calls it Whole Health. Either way, we’re talking about the same thing and all of these factors are what a healthy lifestyle is all about. But planning is key.

“Health should be something that doesn’t wax or wane with the seasons of life. It should be something that’s integrated into your life regardless.” – Jessica Martin-Brassington

Prioritize Your Healthy Lifestyle

So where do you start? You have to prioritize. You have to put yourself first. This isn’t selfish or self-centered. It’s what’s going to take you beyond just surviving and skyrocket you to thriving. As Jessica cautions, “if you’re not okay, you can’t be the best version of yourself for your relationships or the roles that you serve.”  I’ll admit, this is a tough one for me too, and I am completely a work in progress. But the minute you make the commitment to putting as much thought into how you’re going to make some time to exercise as you do into getting little Jimmy to soccer practice, you’re on your way.

Jessica recommends asking yourself why you’re doing the things that you’re doing that are taking away from yourself. Make a list of everything you’re doing in a day, from getting the kids up and out the door, to driving to and from work, to sitting and waiting for someone to finish an activity. This “where am I spending my time list” will help you see where your time is going and where you can or cannot add things in.

Big Picture – What’s Important to You?

You have to know where you are before you can know where you’re going. To help figure this out, Jessica, who received her health coach certification from the Institute for Integrative Nutrition (IIN) has her clients do an exercise where they rate how satisfied they are in different areas of their life. This Circle of Life exercise was developed by IIN and covers a wide range of areas including spirituality, career, health, physical activity, home cooking and relationships.

I encourage you to finish reading this, do the exercise, then come back and go through the steps. There are no wrong or right answers, it’s simply a matter of trying to get you to start where you are.

This gives you a visual depiction of areas you most need to work on or that are out of alignment. Are you skipping meals then going through the drive-thru because you’re too hungry and cooking will take too long? Are you not getting enough sleep? Are you sitting all day and not moving? These are the questions you need to ask yourself.

See which areas you’re doing okay in and which areas are lacking. The areas that are lacking are the ones that you need to focus on adding more room for in your day. These should be included in a big picture priority list.

Time to be Realistic for a Healthy Lifestyle

The next step in planning for your healthy lifestyle is to make a list of all the things that have to be done each day. You can do this by going back to the list of how you’re spending your time and highlighting the things that absolutely have to be done. This probably includes but is not limited to kids, eating, work, errands, homework, etc.

These shouldn’t be the things that you have to do because you signed up or volunteered for something. These are the things that you have no choice in. Jessica says this list should only include the things that are already “have tos” in your day, not what you think should be added. If you already consider exercising or cooking at home or other things like that as non-negotiable items, those should be highlighted on your list. The items you highlighted are going to be considered your “have tos.”

Scheduling Time for a Healthy Lifestyle – Crowding Out the Undesirable

Next, you’re going to look at everything that’s not highlighted on the list of how you’re spending your time. Are there things on there that you don’t really enjoy, that you find yourself complaining about, and that are taking away from your time to be healthy and that you truly don’t have to do?

Instead of serving on four PTA committees, can you cut back and serve on one? Instead of always being the first to take on extra projects at work, can you cut back and take on one every now and then? Jessica says one of the main things she has learned about being able to get healthy and stay healthy is how to say no.

She learned this the hard way but now puts herself and her health first. She talks about her daughter writing a paper for school where she described her mom as happy. Jessica says that certainly wouldn’t have been the case three or four years earlier. Would your children or spouse describe you as happy? Which is the better choice – to be an involved parent and role model for good health or to be someone who signs up for everything but is then miserable and complaining every step of the way?

Keep your answer in mind as you begin Jessica’s process of figuring out how you’re going to start crowding out the undesirable stuff with the components of a healthy lifestyle. This isn’t about being perfect, this is about starting where you are with realistic expectations.

Begin with a planner or blank online calendar. Then decide whether you’re going to start with two or three days or an entire week. Fill the items from your “have to” list into the planner or calendar. Then, figure out where you freed up some minutes from your list of how you’re currently spending your time, and look at your big picture list of items you want to be doing to feel good and healthy. Focus on the first one or two priorities at the top of your list. Whatever is most realistic for you. If your goal is to exercise five days a week, but you’re currently not doing anything, then figure out when you can exercise one to three times a week to begin with. If exercising for an hour seems unrealistic, start with 20 or 30 minutes. Once that becomes part of your routine, you’ll probably be able to find where you can fit in another one or two days or more time each day.

It’s the same with meditating or any kind of spiritual practice. If your goal is to work in something like that with your morning routine, start by waking up 15 minutes earlier. Or instead of spending 15 minutes on your phone first thing, use that time to get yourself ready for the day mentally.

Put these kinds of things into your calendar at the beginning of the week (many people find that Sunday is best for this) and plan for and around them. As you’re able to start fitting in one or two things each week, you’ll see how they are possible. You can then either build on them the following week or continue down your big picture list of priorities and keep adding in.

Once you’ve seen how this could actually work for a couple of days, Jessica recommends using Google Calendar to keep track of everything. This is a useful tool because it can be kept for just one person or shared with your spouse or entire family.

Whatever tool you use, this is how you’re going to crowd out the undesirable stuff and add in the things that are going to make you healthier, more engaged, more focused and better able to show up for the things that really matter. When it comes to your health, a little planning can go a long way – in fact, it can change your life.

Lean on Your Community

What are your health goals, and what two steps can you take to achieve them? You can reply in the comments section below or head over to the Peppermint Tea and Me Facebook page and leave your answers there. We’re all here to support each other, so let us help you. Also, let us know how you’ve identified ways that you can free up time for yourself so others can get ideas too.

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